Scad Programme

Archive for September, 2010

Information is what powers business trips. It’s one of your most precious assets and you should take every step to keep it safe.

Take it from someone who has left his office without synchronsing his laptop and PC, who has wiped out days worth of work because he neglected to install a backup system and who even has lost clients because he ignored the importance of good, reliable information.

Don’t make the same mistakes I have. Here’s what a career on the road has taught me about computer data:

5 Tips for Travels

• Start every trip with a synch

Making sure your PDA and PC are both up-to-date is pretty easy. Generally, you just slip the handheld into its cradle and the computer does the rest. Synchronising one PC with another isn’t as straightforward. I’ve tested every conceivable tool, including the one that came with my computer operating system, and they can be tricky. But it’s definitely worth learning, because once you leave the office, I guarantee you’ll be glad you updated your laptop.

• Don’t trust your computer

Memory sticks that plug into your laptop are essential to the integrity of your data. And with some units now carrying up to 5 gigabytes of data (which equates to an awful lot of documents), you can fit all your essential files onto one small stick. Andrew Steele, a media consultant to charities and non-profits in Great Britain, routinely does a double backup. It recently saved his trip. “I had a laptop power supply fail,” Steele recalls. “So even when the battery was finally exhausted, I could carry on without embarrassment on borrowed computers.”

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Stay in touch with the office

There are several useful applications that let you connect to your computer or network from afar, including Microsoft’s own Remote Desktop Connection. I like these options because you can catch up on any information that you may have forgotten to synch up before you left. My biggest gripe with these programs is that they tend to be slow — particularly with a dial-up connection — making large data downloads impractical. But if you couldn’t synch up before your trip, they can be a real lifesaver.

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Collect information — and back it up

Normally, small business travellers are good at collecting business cards, sales leads and receipts. But this valuable information doesn’t always make it back to the office. My record keeping was so inadequate when I started travelling on business that I missed numerous charge-card payments. I ended up losing money because I couldn’t get reimbursed.

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When in doubt, switch to paper

This is obvious advice, but it’s so obvious that we sometimes forget it’s an option. We’ve become so dependent on our technology that we don’t remember that we could just write the information down. My partner used to make fun of me when I printed out the names and addresses of people before leaving on a business trip. Why do that when everything was on the computer? Well, there are still some things paper can do that a PC can’t. Like operate without batteries. So when my laptop ran out of juice and I switched to paper, I didn’t look like a fool.

Whether you’re on the road to the CCNA, CCNP, MCSE, or you’re on any other computer certification track, the odds are that sooner or later, you’re going to fail an exam. It’s happened to almost all of us, yours truly included. What you have to keep in mind in these times is that success is not a straight line. You’ve probably seen charts showing the growth of an industry or a business — you know, the ones that go from left to right, and look kind of jagged. The line goes up for a while, then down a bit, then up some more, then down a little.

The key? While every business has its setbacks, the net result is that the line goes up and progress is made. That’s how you want your certification pursuit and your career to go as well – upward!

I’m not asking you to be happy about failing an exam. You’re allowed to get mad for a few minutes, vow to never take another exam again, and be disappointed. What you’re not allowed to do is stay that way.

If you put your books away in a fit of anger, get them out. If you took some time off, it’s time to get back to work. Again, there’s nothing wrong with being unhappy about failing an exam. It’s how you handle that failure that counts. No inventor, executive, or entrepreneur has ever been right 100% of the time. Learn something from your failure. Was your study time quality study time? Did you get some hands-on practice with the technology you’re studying? Asking yourself these questions can be tough, but it can be highly valuable in making sure you don’t fail the next time. And there must be a next time – because the one thing you cannot do is quit.

Besides, take it from someone who’s been there – your temporary failure makes your eventual success that much sweeter.

We live in a fast paced world and we’re always looking for the fastest way to get things done. We barely have time to wait for our burger at the local fast food restaurant, our coffee to brew, our microwave popcorn to pop, so who has time to wait around for a slow computer?

Barring adding more RAM to your computer, there are 6 steps you can take to speed up your computer’s performance. Most of these steps will allow you to speed up your computer, free of charge since they are applications already installed on your computer.

One of the first steps you should take is to empty the Recycle Bin. It’s easy to do. Just point your cursor to the Recycle Bin icon on your desktop, right-click, and choose “Empty Recycle Bin.”

Next, open up your Internet Explorer, go to Tools, Internet Options. Click on “Delete Cookies,” then on “Delete Files.” In the window that appears, check “Delete all offline content” and click OK. Once that’s done, click OK to close the Internet Options window, and close your Internet Explorer.

Those two are steps are the quickest, and simplest ones so that’s why we got them out of the way first. Next, we’ll be conducting a Disk Cleanup. To do this, click on Start, All Programs, Accessories, System Tools, Disk Cleanup. The disk cleanup function will now begin calculating how much space you will be able to free up. Once it finishes, it’ll give you a list of files to delete. It should already have some files checked, but you can go through the list and check off all the files you want to delete, then click OK.

Now it’s time to do a disk defragmentation. This can be a long process so you should probably set this up during a time when you’ve got other things going on. For example, set it up, then go watch your favorite TV show, or go mow the lawn, or go workout. You get the idea. To begin go to Start, All Programs, Accessories, System Tools, Disk Defragmenter. Click Analyze. If you’re lucky, you’ll get the “You do not need to defragment this volume” call-out, but more than likely, you’ll have to click on “Defragment.” If so, click on it, go do something else and come back in an hour or two.

Once that’s done, it’s time to run a spyware scan. Most people don’t realize how easy it is to get infected with spyware, so running periodic scans is highly recommended. You can use any anti-spyware program you choose. Just be aware that no one program gets rid of everything. To play it safe, you should run at least three different programs. You might be surprised by what they find. You may have had spyware running on your computer and not even know it. Once the scans are complete, and all that spyware is taken care of, it’s time for the last step.

This last step is to run an anti-virus scan. Hopefully you have an anti-virus program installed on your computer. If not, I highly recommend you get one as soon as possible. Once the anti-virus program is set, go ahead and run it. This could take anywhere from 20 minutes to a couple hours depending on how many files you have on your hard drive so once again, set it, and then go do something else. Come back in about an hour.

Once all the steps are complete. Restart your computer and you’ll be surprised at how completely nimble it now feels. It’s a good idea to follow these 6 steps at least once per week (some steps you can even set up to be done automatically). By doing this, you will keep your computer performing almost like it did when you first bought it.